Company Formation by Power of Attorney

To open a company in Estonia by power of attorney, you must comply with all the terms of cooperation and pay for the services of Company in Estonia OÜ before starting the process. After payment for the services it will be necessary to send photos of passports of all company founders and information about the company to be established (desired name, type of activity, means of communication, and information about founder/s). As soon as the requested information is provided, our lawyer will send you examples of powers of attorney in English, which will need to be certified by a notary in your country.

The cost of setting up a company

Assistance in setting up a company 290 EUR
Contact person sevices for 1 year 200 EUR
Virtual office for 1 year 200 EUR
Notary services 165 EUR
State fee 145 EUR
Translation of Power of Attorney 100 EUR
Representation of a participant by the Power of Attorney 290 EUR
Total cost of company formation by power of attorney 1,390 EUR

Each additional member of the company adds 390 EUR to the service cost.

Opening a company in Estonia by a power of attorney

Sequence

  1. Company in Estonia OÜ will send an example of power of attorney in English based on the documents and information received from the client.
  2. Based on the legislation of your country, it is necessary to prepare a sworn translation of the power of attorney into the state language.
  3. After sworn translations of all powers of attorney into the state language, it will be necessary to certify all powers of attorney at a notary and apostille them (if necessary).
  4. After the powers of attorney have been drawn up, they will need to be translated into English by a sworn translator.
  5. After certification and translation of all powers of attorney, they will need to be sent by courier to Company in Estonia OÜ at Sepise 1, Tallinn, 11415, Estonia.

Possible options for certification
of prepared powers of attorney

  1. In English (a local notary certifies the examples of powers of attorney we have prepared).
  2. The prepared examples of powers of attorney will need to be translated into the state language of your country, and then certified by a notary.

Some countries such as Norway, Sweden, Netherlands, Belgium, France, and Germany accept documents in English.

Translation of powers of attorney into the state language is required in countries such as Finland, Latvia, Lithuania, Poland, Ukraine, Greece, Russia and so on.

Apostille

In the process of certification of documents, it is important to take into account the format in which a power of attorney is issued and whether it needs to be additionally apostilled in your country.

Certification of a document in accordance with the terms of the Hague Convention Abolishing the Requirement of Legalisation for Foreign Public Documents is called apostille. This is an international certificate, comparable to notarisation in domestic law. If an agreement is applied between two countries, apostille is sufficient to confirm the validity of the document, which eliminates the need for double certification by a sending country and then by a receiving country.

List of countries that do not require apostille when certifying documents by a notary:

  • Latvia
  • Lithuania
  • Poland
  • Russia
  • Ukraine

If the powers of attorney are certified in the state language of your country, they must be translated into English by a sworn translator. The originals should be sent by email only when the prepared powers of attorney are certified by a notary, (apostilled if necessary), officially translated into English by a sworn translator.

After receiving the powers of attorney, the process of establishing a company takes about two weeks (the received powers of attorney must be translated into Estonian, and the notary who will establish the company, must familiarise themselves with the documents).

FREQUENTLY ASKED QUESTIONS

  • How long will the process of opening a company by Proxy take?
    After obtaining the powers of attorney, the process of establishing a company takes about two weeks. The received powers of attorney must be translated into Estonian and presented to the notary for review, after which the notary will appoint a time for the establishment of the company. After signing the petition, the company will be established within 3-5 working days.
  • What countries’ Powers of Attorney are accepted in Estonia?
    List of countries from which powers of attorney are accapted in Estonia.
  • Can I use a certified copy or photo of a Power of Attorney?
    No, Estonian notary offices only accept certified originals of powers of attorney.
  • In what language do I need to prepare documents?
    After drawing up the powers of attorney, they will need to be translated into English by a sworn translator.
    Some countries, such as Norway, Sweden, Netherlands, Belgium, France, and Germany accept documents in English. In this case, there it no need to translate the examples of powers of attorney sent by us into the language of the country.
    Translation of the power of attorney into the state language is required in countries such as Finland, Latvia, Lithuania, Poland, Ukraine, Greece, Russia and so on.
  • Who pays for the delivery of documents to Estonia?
    Delivery of documents to Estonia by courier is paid by the client.
  • What is included in the cost of the service of a company registration by Proxy?
    • Translation of powers of attorney into Estonian
    • Representation of the founder in the Estonian notary office
    • Legal address for one year
    • Contact person for one year
    • Notary services
    • State fee for establishing a company
  • How to draw up a Power of Attorney?
    After receiving information about the company being established and information about all members of the company, our lawyers will send you samples of powers of attorney in English, which will need to be certified by a notary in your country.
  • Are there requirements to authenticate the signature on the Power of Attorney?
    Yes. Estonian notary bureaus require that the power of attorney contain a line stating that when the power of attorney was certified by a notary in your country, your identity was verified and your signature was authenticated.
Menu